Title: Program Analyst

State Role Title: Program Admin Specialist II

Hiring Range: $69,611 - $113,118

Pay Band: 5

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.

Our Administration Services Division is seeking a Program Analyst to join our team of dedicated records management professionals committed to excellence in the provision of records management services.

The selected candidate will be responsible for:

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  Consulting Services: Provide consulting services and customer service related to assigned division or program areas to management and staff. Interpret existing State regulations, policies, and practices to include Virginia Public Records Act (VPRA) and guidelines and explain their application to users. Communicating effectively orally and in writing to all levels of employees and customers. Ensure records management principles are properly understood and executed consistently throughout the agency.
  
  


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  Program Support: Propose standards for the purpose of establishing uniform guidelines and procedures. Research, analyze, and develop policies, plans, and procedures.
  
  


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  Reporting: Prioritize and establish reporting protocols and records management processes to ensure alignment with agency goals and objectives and the VPRA.
  
  


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  Business Strategies and Goal Implementation: Research, compile and organize statistical data into reports to explain and resolve discrepancies in processes or policies. Continually monitor and evaluate records management practices within assigned Divisions or program areas. Recommend solutions to issues with agency-wide scope or impact. Provide support for implementation of recommendations from credible sources and data. Support other emerging needs related to operations for assigned division or program area.
  
  


• Review VDOT record retention and disposition schedules.


• Promote records management best practices.

VDOT employees serve the residents of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state-maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7,700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short- and long-term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

Minimum Qualifications

• Ability to work well independently, as well as part of a team.
  
  


• Ability to research, compile and organize statistical data into reports.
  
  


• Knowledge of federal, state regulations, policies, and practices.
  
  


• Knowledge of principles, practices and tools identified as essential to the assigned unit.
  
  


• Skill in the use of computers, software applications and reporting tools.
  
  


• Ability to get work done through others, set clear and reasonable expectations.
  
  


• Ability to design, analyze, implement policies, procedures and programs.
  
  


• Ability to communicate effectively both orally and in writing to all levels of employees and customers.
  
  


• Ability to build constructive, effective relationships inside and outside the organization and provide strategic leadership.
  
  


• Skill in problem-solving and decision making.

Additional Considerations

• Experience in records, information management and information governance desired.
  
  


• Experience collaborating with peers and leadership throughout the agency to achieve goals.
  
  


• Certified Records Analysts (CRA) certification or can be obtained with in two years of hire.
  
  


• Experience in business administration or business analysis desired.
  
  


• Prior experience implementing metrics, evaluating program performance and reporting desired.
  
  


• Experience partnering within and across division lines to achieve goals.
  
  


• Knowledge of Project Management principles, practices and tools.
  
  


• Experience with records management systems and record retention schedules, policies, and procedures.
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Contact Information

Name: Alanna Meekins

Phone: (804) 920 - 8523

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.