Title: Procurement Manager - Bristol District

State Role Title: Procurement Manager II

Hiring Range: $71,498 - $116,184

Pay Band: 5

Agency: VA Dept of Transportation

Location: Bristol District Office

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

This vacancy posting may fill one (1) position located in Bristol, VA. The Virginia Department of Transportation (VDOT) is also filling one (1) position located in Culpeper and one (1) in Staunton, VA. Positions for each district are posted separately; you must apply directly to each position that you would like to be considered for employment.

The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Procurement Manager in our Administrative Services Division (ASD) – Field Procurement. This advanced level professional will provide technical consulting assistance, training, guidance and recommendations to District procurement personnel for procurement operations. Manage and direct procurement programs to include goods and non-professional services. Assist and advise in the direction and management of procurement programs to include commodities, non-professional services and capital outlay construction services. Assist as a procurement advisor for all procurement issues, including application of law, policies, procedures and delegated authority. Assess procurement training needs of the district. Research and provide written and verbal analysis of procurement best practices. This position is located in Bristol, Virginia.

This challenging and rewarding position’s specific responsibilities and duties will include, but are not limited to:

• Analyze procurement program activities related to organizational structure, staffing systems, manual and automated processes, documentation, and voucher and invoice processing.


• Develop procurement review reports and conduct exit interviews.
  
  


• Develop, coordinate and conduct technically oriented training in procurement-related fields. Update training based on changes to the Virginia Public Procurement Act and VDOT Procurement and Surplus Property Manual.
  
  


• Analyze procurement program activities related to organizational structure, staffing systems, manual and automated processes, documentation, and voucher and invoice processing.
  
  


• Develop procurement review reports and conduct exit interviews.
  
  


• Advise and respond to requests for professional assistance and consultation related to procurement, policies, procedures, and practices.
  
  


• Recommend increases, suspensions, or revocations of delegated authority.
  
  


• Promote, seek and encourage increased participation in VDOT's SWAM Plan and initiatives. Identify statewide needs and cost saving opportunities.
  
  


• Develop guidelines for operational efficiencies that promote best purchasing practices.
  
  


• Provide in-depth analysis and impact assessments of procurement procedures to improve and enhance statewide procedures that have a direct influence on fiscal positions of VDOT. Serve as Division's FOIA coordinator.
  
  


• Provide procurement and contracting services to the assigned locations. Provides leadership in the development of e-procurement initiatives for the procurement staff. Recommend operating procedures, long-range goals, and objectives for the procurement and contracting program, while ensuring compliance with state laws, regulations, and department policy. Provide performance reports to management.
  
  


• Develop and coordinate the dissemination of contract administration policies, procedures, and techniques to all users. Analyze feedback on all contracts and contract administration policies, procedures and techniques, and effects change determined to be needed and or provides data to others who will effect change. Initiate and process cure and default proceeding in accordance with policies and procedures.
  
  


• Ensure that proper procurement procedures and controls are in place and measures the effectiveness of policies and procedures in meeting business goals and customer needs. Ensure training policies are met and address specific training needs as they occur.
  
  


• Provide quality service and support to all internal and external customers and ensuring that acknowledgement of all requests is made within 24 hours of each request.
  
  


• Advise and instruct managers within assigned location on procurement issues including dispute avoidance and resolution. Hold informational meetings with users’ managers to promote understanding of the importance of providing superior contract administration of all contracts.

VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state-maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Experience supervising and training staff.
  
  


• Experience using automated procurement systems, e-commerce and e-procurement.
  
  


• Ability to obtain and maintain Virginia Contracting Officer (VCO) certification.
  
  


• Skill in the use of computers and software applications.
  
  


• Project management and process improvement experience.
  
  


• Ability to obtain one of the following certifications: Certified Public Procurement Officer
  (CPPO), Certified Public Procurement Buyer (CPPB) or Certified Professional Purchasing
  Manager (CPM).
  
  


• Experience in procurement and material management related operations.
  
  


• Ability to communicate effectively orally and in writing.
  
  


• Knowledge of federal, state, local procurement laws, regulations, administration, and
  organization.
  
  


• Ability to analyze and evaluate highly complex procurements.

Additional Considerations

• Possession of Virginia Contracting Officer certification.
  
  


• Possession of CPPO, CPPB or CPM Certification.
  
  


• Experience in project management and process improvement and evaluation techniques.
  
  


• A combination of training, experience, or education in Business Administration, Public Administration or related field desired.
  
  


• Management of procurement operations and staff in a large, diverse organization
  
  


• Prior experience and demonstrated ability to deal effectively with administrative officials and vendors.
  
  


• This position requires the submission of a Statement of Economic Interests (financial disclosure).
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

This position requires the submission of a Statement of Economic Interests (financial disclosure).

Contact Information

Name: Alanna Meekins

Phone: (804)920-8523

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.