Title: Maintenance Program Manager- Residency

State Role Title: Prog Admin Specialist II

Hiring Range: $80,902-$131,465

Pay Band: NV 5

Agency: VA Dept of Transportation

Location: NOVA Traffic Field Ops/IS

Agency Website: www.vdot.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

NOVA VDOT Interstate Maintenance is seeking a Residency Maintenance Program Manager to provide coordination, integration, and management of resources allocated to the residency maintenance program. You will plan and direct residency maintenance operations, develop and manage workforce development, maintenance schedules, long range strategic plans, organizational initiatives and budgets. In addition to coordinating and directing emergency operations.

Responsibilities will include but may not be limited to:

Financial Documentation- Enact fund transfers through journal entries in web based automated accounting system. Develop and present reports related to status of funds, projected expenditures, trends and spend plans. Prepare budget and other financial presentations.

Emergency Operations- Manage and oversee emergency preparedness and operations within the Residency. Secure hired equipment and other emergency resources and establish snow removal and emergency response plans. Track, coordinate, monitor and provide financial reports for emergency projects (declared or non-declared emergencies). Monitor VA Traffic and provide reports. Assist with training and coordination of on-call response to emergency events. Assist with development, coordination, and implementation of emergency operations procedures. Serve as liaison between district, Central Office, FEMA, FHWA, and field operations during emergency events.

Program Delivery- Manage and guide non-TAMS maintenance contract staff and activities. Monitor operations and plans for environmental compliance and compliance on projects and activities within residency's control. Track maintenance contracts and coordinate efforts with contracting staff. Manage compilation and submission of contracts. Manage progress on projects to include timeframes and funding levels. Provide updates to management and field operations.

Budgeting- Plan and expend financial resources to fulfill needs. Monitor expenditures and status of allocations and make adjustments. Manage purchasing, inventory and accounts receivables. Provide guidance and technical assistance to others during budget preparation process. Monitor expenditures and analyze data for planning and program requirements. Review funding requests, perform cost analyses, and make determinations for the transfer of funds.

Minimum Qualifications

• Knowledge of local, rural, urban highway bridge design, construction, and maintenance operations.
• Considerable knowledge of federal, state and agency transportation rules, regulations and funding policies.
• Ability to work independently to set priorities, schedules, resolve issues and make decisions.
• Valid driver's license.
• Experience gathering and analyzing data and preparing technical reports and presentations.
• Considerable knowledge of transportation maintenance operations to include equipment, materials, and methods.
• Knowledge of emergency operations planning, implementation and monitoring.
• Skill in the use of computers and software applications to include automated financial management programs.
• Experience with contract development and administration of goods and service contracts.
• Experience developing and managing multiple budgets and financial documents.

Additional Considerations

• A combination of training, experience, or education in Civil Engineering, Business Administration or related field desired.
• Progressively responsible experience in maintenance and operations management.
• Experience working with FEMA and FHWA reimbursement process.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

RMS/PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.vdot.virginia.gov/policies/employees/.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about. Click on Mission statement, shared values, and code of ethics to review them and if in agreement, we welcome you to apply.

All candidates selected for an interview may be required to perform a skills demonstration as part of the interview process.

Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.vdot.virginia.gov/policies/employees.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.dars.virginia.gov/drs/pathways/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Contact Information

Name: Danielle Rayner

Phone: 703-259-2378

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.