Title: Human Resources Information Systems Specialist (Hourly)

State Role Title: Prog Admin Specialist I

Hiring Range: $ 27.35 – $ 44.45 (Hourly)

Pay Band: 4

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change, or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you. Are you ready to be VDOT's next Human Resources Information Systems Analyst?

The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Human Resources Information Systems (HRIS) Specialist Hourly in our Human Resources Division. The incumbent will serve as a customer liaison and support for data, reporting and HRIS systems in support of HR Division and Agency daily operations. Also, the HRIS Analyst will work closely with members of Human Resources field operations and program management as well as other Agency functional areas to ensure the security, accuracy, integrity and availability of HRIS data for agency operations and decision-making. This position is located in Richmond, Virginia.

This position’s specific responsibilities and duties will include, but are not limited to:

Customer Service
To field customer inquiries for HR applications and provide timely responses to client needs. Provide support for systems access, functionality, training and related content, and processes. May include contacts and communications with internal/external stakeholders.

HR Systems
Perform structured testing and analysis of HR systems in development, when needed.

Data Entry
Provide accurate data entry, content management, and other types of administrative support.

VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Ability to work in a fast-paced environment and be customer service-driven.
  
  


• Skill in data entry and administration.
  
  


• Knowledge of Human Resources and HRIS technology solutions.
  
  


• Ability to maintain the confidentiality of data, systems, and records.
  
  


• Skill in supporting and managing customer inquiries through issue resolution, training, and
  reporting for a wide array of HR Systems and Agency data sources.
  
  


• Ability to prioritize demands and communicate effectively with various customers and
  system stakeholders.
  
  

Additional Considerations

• A combination of training, experience or education in Human Resources, Information Systems or related field is desired.
  
  


• Knowledge of Human Resources and HRIS technology solutions.
  
  


• Experience with business process evaluation or mapping.
  
  


• Experience creating end user guides and documentation.
  
  


• Experience with technical solution deployment(s).
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year (5/1 - 4/30). This position does not include health insurance, retirement or paid leave benefits.
This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

State applications and/or resumes will only be accepted as submitted online by 11:59 pm on the closing date through the state applicant tracking system. State applications and/or resumes submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or an uploaded resume to be considered for this position.

The state application tracking system will provide a confirmation of receipt when the application and/or resume is submitted successfully. Please refer to “Your Application” in your state profile account to check the status of your application for this position.

Additional positions may be filled from this recruitment within 90 days.

Contact Information

Name: Logan Sanchez

Phone: (804) 807-3482

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.