Title: Contract Administrative Specialist Construction

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $56,474-$91,771

Pay Band: 4

Agency: VA Dept of Transportation

Location: Richmond District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

VDOT’s Richmond District, Construction division is looking for highly motivated and detailed oriented, Contract Administrative Specialist to drive us forward.

This position will provide technical expertise and support in the field of highway construction contract administration. Resolve contract administration problems. Maintain contractor payments, projects, and contract databases in current automated systems. Analyze, correct, and recommend approval of contractor payments, sublets, change orders and related documents.

"In order to be considered for this position, you must submit your resume."

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short and long term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with customers


• Skill in the use of computers and software applications to include MS office and automated financial and construction management programs.


• Experience applying engineering guidelines, federal and state policies and regulations and Road and Bridge specifications and standards related to transportation and construction. 


• Experience performing mathematical, technical and statistical calculations and reflecting understanding of payment processes and contractual language. 


• Ability to provide guidance, direction and technical assistance.


• Experience interpreting, applying policies and procedures related to contract administration.
  
  

Additional Considerations

• Experience using computers


• A combination of training, experience or education in business Administration, business management or related field desired 


• Experience in managing projects


• Knowledge of VDOT policies and regulations related to transportation and construction.


• Experience in contract administration construction processes and procedures and project finals. 


• Experience using AWP.
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp.

“VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.”

Contact Information

Name: Maureen Paciello

Phone: 804-801-4227

Email: maureen.paciello@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.