Title: Business Coordinator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $67,222-$109,236

Pay Band: NV 4

Agency: VA Dept of Transportation

Location: NOVA District Office

Agency Website: https://www.vdot.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Project Development section is seeking a Business Coordinator with knowledge of business management practices to provide administrative support for the NOVA project development by assisting with various duties as needed for the Project Development Program.

The selected candidate’s duties will include a variety of tasks, including but not limited to processing L&D and LAP invoices, employee reimbursements, creating and entering data to purchase orders, office supplies, organizing events, inventory requests, expenditure reports, and journal entries.

Track and prepare monthly NVTA billing, coordinate with project managers, CO AR team, and localities as needed. Communicate issues with supervisor on a regular basis, providing updates.

Provide Team Leader assistance w/Dashboard Reports and Projections as required. Provide support as needed support with oversight reports and LAP monthly Project review process. Assist in monitoring the various section budgets for Project Development and the pre-scoping expenditures.

Maintain the PEACE room file cabinets in an organized manner and continue scanning files to convert them to electronic format

Minimum Qualifications

Strong administrative support experience with project management or coordination in a professional environment.

Ability to monitor and control spending to ensure alignment with budgetary constraints and organizational goals.

Experience in preparing reports, conducting analyses and presenting projections that effectively communicate findings.

Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills.

Ability to interact effectively with diverse stakeholders.

Excellent organizational and time-management skills.

Ability to manage multiple tasks and prioritize effectively.

Strong attention to detail and accuracy in completing tasks.

Ability to work collaboratively within a team and contribute positively to team dynamics

Willingness to adapt to changing priorities and work environments

Skilled in providing excellent customer service to internal/external customers..

Additional Considerations

• A combination of training, experience or education in Business, Accounting or related field desired.
• Senior level management experience in an engineering organization, transportation organization or public sector environment. Experience leading and influencing organizational change.
• Administrative experience coordinating a variety of business functions for a designated program area.
• Experience with state budgeting practices and procedures.
• Experience using Cardinal system.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

RMS/PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.vdot.virginia.gov/policies/employees/.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about. Click on Mission statement, shared values, and code of ethics to review them and if in agreement, we welcome you to apply.

All candidates selected for an interview may be required to perform a skills demonstration as part of the interview process.

Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.vdot.virginia.gov/policies/employees.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.dars.virginia.gov/drs/pathways/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Special Requirements
Valid Driver’s License required. Fingerprint based background check, references, work history, and DMV records check will be conducted.
All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.

Contact Information

Name: Danielle Rayner

Phone: 703-259-2378

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.